Country: Ethiopia
Closing date: 20 Mar 2018
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, [insert tagline]
Under the direct guidance of the Chief of Supply & Procurement Section, the incumbent manages the complex logistics operations of the UNICEF Ethiopia Office. Responsible for planning, distribution and monitoring of UNICEF‘s supplies in support of the area programme activities, requiring advanced professional technical mastery and expertise in support of operations and programme objectives.
Collaborate with all other UN agencies to accelerate implementation of the Harmonized Business practices for supply and logistic initiatives in line within Reform/coherence. [Include information about the country/specific programme. Ideally include a link to a video]
How can you make a difference?
KEY END-RESULTS
1. Rapid and relevant responses provided to evolving supply needs and situations, including emergency situations, with a priority on achieving value for money.
2. The highest level of integrity, standards and accountability maintained by implementing sound, accurate supply/logistics management systems, procedures and documentation as well as regular and accurate reporting.
3. Technical leadership, support, coaching and training provided to capacity-building in order to enhance efficient, effective and timely availability of supplies. UNICEF, Government and all implementing partners; accountability is ensured for supply assistance Government counterparts and implementing partners are orientated and trained in UNICEF supply assistance policies and procedures.
4. Effective logistics assessment conducted to attain best overall value while maintaining product quality.
5. Effective collaboration and partnership in supply/procurements/purchasing/contracting/logistics with internal and external counterparts developed and maintained through better coordination, communication and networking. Effective partnership standby agreement concluded to ensure timely procurement, delivery, utilisation and monitoring of quality and movement of supply assistance.
KEY ACCOUNTABILITIES and DUTIES & TASKS
Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primarily, shared, or contributory accountabilities for all or part of the following areas of major duties and key end-results.
1. Provide rapid and relevant responses to evolving supply needs and situations facing children and families, including emergency situations, with a priority on achieving value for money.
Responsible for logistics/supply planning through coordination with Operations/Programme Sections. Provides technical advice on specifications, supply and logistics arrangements facilitating cost-effective efficient procurement, customs clearance, inventory management and distribution of supplies and equipment, in support of the country programme implementation.
Participate in the Country Programme strategy planning preview and reviews to advice on supply/logistics requirements for the Plan of Operations and Annual Work Plans... Develops Supply/Logistics component of the Country Programme, including systems for storage and distribution of supplies to all project sites.
2. Ensure sound, accurate supply/logistics management systems, procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability.
Establish and maintain contacts with the Supply Division in Copenhagen on supply logistics insurance and shipping policies. Interprets and advises the country office on policies and procedures impacting on offshore and local procurement and delivery. Maintains links with Copenhagen on transnational shipments, deliveries, claims and appropriateness of supplies.
Supervise /manage the operations of the UNICEF transit warehouse facility, ensure that supplies are received, stored and dispatched in a timely and appropriate manner. Ensures accurate documentation and reporting.
Coordinate, Supervise /manage the work of the customs clearance unit. Ensure that offshore supplies are customs cleared in a timely manner and manage the contract with UNICEF customs clearing agents.
Supervise/manage the UNICEF owned trucks and drivers and manage the contract with UNICEF contracted transporters for distribution of supplies in country.
Regularly create and communicate accurate inventory tracking, inventory aging and incoming supplies information.
3. Ensure that effective support UNICEF and Government capacity-building efforts are provided in order to enhance efficient, effective and timely supply delivery,
Plan, design and conduct training for UNICEF's staff/consultants and counterparts in supply management, customs clearance, distribution and inventory management of supplies and equipment in order to maximize supply delivery. Provide effective coaching to the staff/consultants as required.
Initiate, design, implement, supervise and manage UNICEF logistics capacity building projects with the government of Ethiopia. Including coordinating and developing the ongoing initiatives at the ministry and regional levels.
4. Monitoring and Evaluation
Undertake monitoring field visits to project sites including government agencies and other partners to inventory and monitor logistics inputs, conduct ‘fit for purpose’ visits, assess the suitability of supply assistance. Propose corrective actions to improve logistical procedures.
Monitor progress of offshore and/or regional procurement through regular contacts with the Action Office(s).
Communicates and reports quality issues with respect to supplies and/or service agreements.
5. Collaboration and Partnership
Coordinate with the Programme Section on supply planning, providing technical advice on logistics considerations and administration as well as providing advice on transportation, distribution and storage requirements in the development of the supply component of the Country Programme.
Provide advice to the Country Office, Government and implementing partners on offshore and/or local procurement policies and procedures, delivery and utilization of UNICEF supplies and equipment; coordinate with the Supply Division, Copenhagen, on supply policy and/or activities.
Team with the Programme Section and other members of the Operations Section to facilitate procurement as well as efficient customs clearance, storage and distribution of supplies and equipment.
Develop and maintain partnership and collaborative relations with UNICEF, Government, UN, and bilateral counterparts in supply and logistics activities including distribution, monitoring supply inputs, and inventory.
Inform Programs of slow moving inventory, upcoming field distributions or deliveries, incoming materials and quality issues to ensure maximum use of available transportation, warehousing space, manpower and other resources.
NO-C ( Job Grade Factors)
-Manage the supply operations of a medium-sized country office typically with less complex supply/logistics environment.
- Make technical/operational decisions relating to policy application at the country level. Advice on supply requirements and assist in developing the supply component.
- Make technical/operational decisions on urgent issues relating to supply specification, timing and budgeting.
- Make purchasing decisions within delegated authority.
- Make recommendations technical and operational in nature, and related to specifications and management issues, as well as to the supply and purchasing process.
- Conduct market research to identify and recommend potential local suppliers.
- Identify training needs of UNICEF staff, consultants and counterparts and develop training activities.
- Act as Secretary to the CRC.
- Undertake local procurement; assess and advise on supply administration and control mechanisms.
- Maintain supply monitoring system and participate in report compilation.
- Proactively strengthen the supply chain. Maintain regular contact with active suppliers regarding changes to delivery plans and bring quality/service concerns to suppliers attention for remedy.
- Liaise with Programme staff on changes in the supply chain e.g. deviations from the supply delivery schedule or changes to the material constitution.
- Report material or service related quality issues to Supply Division. Assist with the root cause investigation and implementation of corrective action with supplier as needed
- Maintain local LTAs for EPRP as needed
- Manage and account for EPRP supplies.
To qualify as an advocate for every child you will have…
Advanced university degree in Business Administration, Management, International Economics, Engineering, International Development, Contract/commercial Law or specialization in directly related areas including credited courses in supply, logistics, purchasing or contracting. Equivalent educational qualification in relevant areas (transport or logistics operations/management, supply management, etc.)
Five years of relevant professional work experience.
Both national and international work experience in supply, logistics, purchasing, contracting, administration and/or other related fields.
Work experience in emergency duty station.
Fluency in English and another UN language.
For every Child, you demonstrate…
Core Values (Required)
• Commitment
• Diversity and Inclusion
• Integrity
ii) Core Competencies (Required)
• Communication [II]
• Drive for Result [II]
• Working With People [II]
iii) Functional Competencies (Required)
• Applying Technical Expertise [II]
• Deciding and Initiating Actions [II]
• Following Instructions and Procedures [II]
• Leading and Supervising [II]
• Planning and Organizing [II]
UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
The technical competencies required for this post are….
View our competency framework at
http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
Remarks:
Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
How to apply:
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=511391