Country: Mozambique
Closing date: 30 Sep 2016
The Position: The Driver and Administrative Assistant will report to the Administrator and Project Manager, and in accordance with CIP HR Policies and Procedures, the Driver/Admin. Assist will assume the following duties and responsibilities:
Key Responsibilities
The Driver/Office Assistant is responsible for the car maintenance and assist in administrative responsibilities
Vehicle maintenance:
Ensure that the vehicles are kept clean and road worthy;
Check vehicle condition/requirement and fill-in the Log Book properly;
Ensure vehicle use is in compliance with CIP motor vehicle policy;
Operate vehicles in a safe and courteous manner and always follow road safety standards;
Ensure proper maintenance and servicing of vehicles;
Provide day-to-day vehicle reports and report to the supervisor any noted defects on time;
Report accidents or incidents to the supervisor in a timely manner
Meet official personnel at the airport and organize transfers to hotel;
Drive office vehicle for transportation of authorized personnel and delivery/collection of cargo and other items;
Make field trips in/or out-side the country;
Prepare monthly summary of oil consumption and report to supervisor;
Ensure that the steps required by the CIP driving policy are taken in case of involvement in an accident;
Perform all other related duties.
Office Assistant responsibility:
Assist in travel arrangements
Assist in procurement with sourcing for quotes and collection of items;
Support and assist the Admin. Assistant in duties, such as photocopying, providing messenger services and filing and archiving correspondence;
Make distribution of the Program correspondence, material, documents to appropriate persons;
Support the Admin. Assistant in maintaining a partners contacts database
Provide logistical support to Admin. Assistant in the organization and preparation of workshops, meetings and events;
Perform all other clerical related duties, upon request.
Selection Criteria
Medium Level
Clean and valid driver’s license and clean driving record.
Advanced Driver's Certificate from relevant issuing authority
Basic knowledge of car mechanics and ability to attend to minor repairs and maintenance of the vehicle in case of breakdown will be an advantage.
Computer literate and conversant with the MS Office.
Smart, presentable persona, courteous and pleasant personality; good communication (written and spoken) and interpersonal skills and a good commence of English
Ability to adapt to different work situations and work in a team
At least 3 years of demonstrable working experience in a similar position
Experience working a development assistance organization will be an advantage
Experience driving 4x4 vehicles over long distances and on rough terrain
Willingness to spend considerable time working under field conditions in rural areas
Fluent in spoken and written English Conditions: The employment contract will be for a three-year term (with a three-month probation period) with the possibility of renewal, subject to availability of funding. The salary will be very competitive, paid in Meticais, and commensurate with experience. CIP prides itself on its collegial and supportive working environment, which allows space for personal and professional growth.
How to apply:
Applications: Applicants should apply online through our CIP’s Job Opportunities website (http://cipotato.org/open-vacancies/ ), including a letter of motivation, a full C.V with the names and contact information of three references that are knowledgeable of the candidate’s professional qualifications and work experience. Screening of applications will begin on 30 September, 2016 and will continue until the post is filled. Only short listed candidates will be contacted.
Learn more about CIP by accessing our web site at http://www.cipotato.org
CIP is an equal opportunity employer. Qualified women and professionals are particularly encouraged to apply