Ethiopia: Senior Finance and Administrative Assistant (G-6) (Ethiopian Nationals only)

The ILO CO-Addis Ababa, is seeking to recruit a highly motivated and qualified candidate for the following position for a period of one year (with possibility of extension).

Senior Finance and Administrative Assistant (G-6)

Project on "Addressing the Root Causes of Migration in Ethiopia"

Background of the Project

The ILO Country Office for Ethiopia, Djibouti, Somalia, Sudan and South Sudan, and for the Special Representative to the AU and the ECA, based in Addis Ababa, implements its programmes and activities in close partnership with the Government of the Federal Democratic Republic of Ethiopia, in particular with its technical line, the Ministry of Labour and Social Affairs (MOLSA), the employers’ and workers’ organizations. The implementation of its activities and programmes are in support of the Decent Work Country Programme (DWCP), agreed by the tripartite partners. DWCP is fully aligned with the Country’s development goals, articulated in its five-year Growth and Transformation Plan and the United Nations Development Assistance Framework (UNDAF) of Ethiopia.

The Government of Ethiopia (GoE) and international organizations including the ILO have expressed their concern about the increasing incidence of irregular migration, which is often associated with violence and inhuman treatment. They have underscored the importance of addressing the root causes of migration in general and irregular migration in particular. In this regard, among other things lack of decent livelihood and employment opportunities is identified as one of the main driving forces for migration in Ethiopia both by the government and stakeholders a like. To this effect, the ILO, together with UNIDO and other key partners in Government and non-state actors, will implement a four-year technical cooperation project funded by the Italian Agency for Development Cooperation under the EU trust fund entitled, “*Addressing the Root Causes of Migration in Ethiopia*”. The project aims at contributing to the reduction of irregular migration through creating decent livelihood and employment opportunities for the youth through increasing the knowledge base on the root causes of migration, and its nexus with, the lack of decent livelihood and employment opportunities for potential migrants in the most migration prone areas of the country. This comprehensive analysis will inform the design, implementation, monitoring, and evaluation of subsequent projects that will be funded by the Stemming Irregular Migration in Northern & Central Ethiopia (SINCE) programme.

This project is part of a broader programme titled “Stemming Irregular Migration In Northern & Central Ethiopia – SINCE” with the overall objective to contribute to reducing irregular migration from Northern and Central Ethiopia by improving the living conditions of the most vulnerable population, including potential migrants and returnees with specific focus on youth and women. The specific objective is to create greater economic and employment opportunities: by establishing inclusive economic programmes that create employment opportunities, especially for young people and women with a focus on rural towns and urban areas, particularly Addis Ababa, in the most migration-prone regions (Amhara, Tigray, Oromia, SNNPR) of Ethiopia, including vocational training, creation of micro and small enterprises and start-up of small livelihood activities. It will also provide support for returnees after their return to their places of origin. SINCE is based on the first objective within the EU Trust Fund, namely to create greater economic and employment opportunities, especially for young people and women, with a focus on vocational trainings and the creation of micro and small enterprises.

The ILO Country Office requires the services of a Senior Finance and Administrative Assistant to help in the implementation of the above project.

Description of Duties

General Duties

The Senior Finance and Administrative Assistant (SFAA) will be responsible for overall financial support, supervision of project financial activities, as well as overall financial reporting. In addition, the SFAA will be responsible for overall administrative activities of the project. The SFAA works under the overall guidance and technical supervision of the Chief Technical Advisor (CTA) for the project in Addis Ababa and in collaboration with the Finance Unit of CO-Addis Ababa and the ILO Regional Office for Africa.

Specific Duties

• Establish a financial management system for the project based on the financial policy of the International Labour Organization;
• Maintain financial documents for the project in orderly manner,
• Compile, monitor and revise yearly specific budgets for the project with the supervision of the CTA;
• Produce financial reports that show the details of project expenditures against budgets on a quarterly basis for purposes of monitoring and proper planning;
• Regularly monitor project delivery and produce relevant reports, and prepare clear, user-friendly spread sheets, reports and/or other supporting documentation.
• Check and record financial transactions from multiple project budget lines for accuracy;
• Check and record external and internal payment authorizations;
• Organize data and information, and prepare and maintain records, documents and control systems for the monitoring and evaluation of the project;
• Assist in issuing of external collaboration contracts and service contracts;
• Advise the CTA in all aspects of accounts and financial control procedures in order to ensure strict compliance with ILO financial rules and regulations, as per guidance from the Financial Department of the ILO Regional Office for Africa;
• Make the CTA aware of any financial/funding problems that may impact on the programme reaching its objectives;
• Meet financial requests in a timely manner allowing for processing times;
• Assist in providing responses in respect of accounting and audit queries that may be raised by the Donors, the verification unit of the Africa Regional Office and ILO HQ, related to accounting and/or financial transactions of the programme;
• Organize workshops, trainings and meetings;
• In line with ILO Procurement Rules, Requisition office supplies and equipment locally and abroad, and arrange for control of distribution and maintenance of inventory records;
• Make travel arrangements, hotel reservations and prepare travel authorization forms;
• According to ILO's rules, ensure discharge of financial responsibilities for the projects contractual obligations to third parties;
• Provide full secretarial, administrative and financial support for the project; and
• Perform other financial or administrative duties as assigned by the supervisor.

QUALIFICATION AND EXPERIENCE

Education: Completion of secondary school education, plus formal training in accounting and/or Finance from a recognized institution. A University Degree in Finance and Accounting would be considered as an advantage.

Experience: Six years of progressively responsible experience in Finance and Administration.

Languages: Excellent command of English and Amharic.

Required Competencies:

· Demonstrated extensive knowledge in appropriate software such as accounting software, MS including Excel and Word processing.

· Extensive knowledge of financial rules regulation and accounting principles.

· Extensive knowledge of standard administrative procedures.

· Ability to communicate effectively both orally and in writing.

· Good organizational skills.

· Ability to create and maintain electronic and paper filing systems.

· Ability to produce clear financial reports.

· Demonstrated analytical skills, high standards of ethical conduct including confidentiality, accuracy and attention to details.

· Ability to work on own initiative as well as a member of a team.

DUTY STATION AND REMUNERATION

The position will be based in Addis Ababa, Ethiopia. The ILO offers a competitive remuneration package in accordance with the United Nations common system of salaries, allowances and benefits.

Human Resources Unit

CO-Addis Ababa

International Labour Organization

PO Box 2532

Addis Ababa