Mozambique: AWARDS MANAGER –IDAI Response MPT- VG 023 Maputo

TITLE: AWARDS MANAGER –IDAI Response
TEAM/PROGRAMME: Mozambique Country Office Awards Team LOCATION: - Mozambique Country Office - Maputo GRADE: 3 CONTRACT LENGTH: 6 Months
Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
ROLE PURPOSE: The Awards Manager in his/her capacity supports the Director-Awards in the areas of Awards Management, and donor compliance of the Country Office and the supervision, and evaluation of staff as well. The position ensures quality services to clients in line with SCI Policies and Procedures. . SCOPE OF ROLE: Reports to: Awards Director Staff directly reporting to this post: None Direct: Indirect : Budget Responsibilities: Role Dimensions: Save the Children works on five programmatic sectors in three regions in Mozambique with a current staff complement of approximately 550, and communicates internally and externally with different stakeholdres and donors.
MAIN RESPONSIBILITIES Award Management  Ensure Awards are managed in line with SCI Awards Management Manual & policies (and per AMCP Process)  Maintain all compliance issues related to different donors and ensure compliance  Ensure Awards are developed in line with SCI Awards policies (Proposal Development Process)  Supporting Program Point Person/budget holders in understanding Award Agreement, Budget and key deliverables  Ensure Kick off meeting for the stakeholders  Preparation of the agreement Synopsys and compliance.  Procurement Plan with responsibilities  Timely follow up on the Financial and Narrative reports with Finance and BHs/PMs , Review as per the donor guidance. Review with Award Director before forwarding to member/donor.  Monthly Portfolio review meeting with the Program Point Person on Award, variance analysis, report back to key stakeholders on the meeting highlights / outcomes.  Critical analysis of the portfolio and suggestion on the Burn Rate, No Cost Extension (NCE), Cost Extension (CE) and Budget Realignment.  Ensure timely submission of any amendment/Modification or NCE to the donor.  Reporting Awards receivables / liabilities.  Ensure Electronic and paper files for each Award which include: Approved budgets, narrative proposal, Agreement, Amendments, Reports (financial and narrative), Relevant communications, Notes from monitoring meetings and Close out notes/forms  Facilitate Award Donor Specific audits  Awards Closeout meetings with lesson learned  Maintaining Global KPIs green for all award management functions.  Staff coverage analysis
AMS  Responsible for record keeping and update of all Award related documentation  Supervise tracking of all running Awards  Timely closeout awards in AMS
Others

SAVE THE CHILDREN MOZAMBIQUE
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 Keep track of Exchange Gain/Loss for Awards  Keep track of income received locally from donors  Maintain information related to Gift in Kind (GIK)
Staff Management and Development - Ensures the recruitment, training, management, promotion, and supervision of staff as appropriate. - Assist in the training, coaching and development of financial skills in non-accounting staff, particularly budget holders. - Provides technical support in the area of finance to staff as needed. - Ensure field offices receive adequate support to operate efficiently General:  Deliver high quality results in line with the agreed ToR and develop effective relationships with country programme staff.  Comply with all relevant SC policies and procedures with respect to child protection, health and safety, equal opportunities and other relevant policies and procedures. In case of emergency  Promote children rights, contributing for children wellness and protection during emergencies, guided by the humanitarian principles and the Save the Children code of conduct  Be prepared to support Save the Children interventions in response to emergencies and able to be allocated in any province in the country;  Develop any activity requested by line managers Child Safeguarding  Ensure that children’s activities are safe for children and that all steps are taken to ensure their meaningful and safe participation.  Ensure that all SCI contractors and processes are safe for children and apply safe programming approach  Apply child safeguarding standards to Partners, Contractors and Sub Grantees
SKILLS AND BEHAVIOURS (our Values in Practice) Accountability:  Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values  Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:  Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same  Widely shares their personal vision for Save the Children, engages and motivates others  Future orientated, thinks strategically
Collaboration:  Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters  Values diversity, sees it as a source of competitive strength  Approachable, good listener, easy to talk to
Creativity:  Develops and encourages new and innovative solutions  Willing to take disciplined risks
Integrity:  Honest, encourages openness and transparency
QUALIFICATIONS

SAVE THE CHILDREN MOZAMBIQUE
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 Qualified professional accountant in a recognized global body, e.g. ACA, ACCA or CIMA (practical experience equivalent will be considered) with substantial post qualification accounting experience
EXPERIENCE AND SKILLS Essential  Experience of and well developed skills in staff management, supervision and capacity building  Proven track record of supporting a senior management team, and providing strategic support across multiple sectors and/or regions  Knowledge of the requirements of DFID and other major emergency donors and experience in budgeting and reporting to donors.  Good attention to detail and analytical skills  Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).  Cultural awareness and ability to build relationships quickly with a wide variety of people  Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure  Excellent planning, management and coordination skills, with the ability to organise a workload comprised of varying and changing tasks and responsibilities  Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams
Desireable  Experience with any Save the Children financial systems and overseas accounting software (including SUN, PSF, Agresso)  Significant experience with NGOs in an international emergency environment  Fluent in English and Portuguese  Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches Additional job responsibilities The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience. Equal Opportunities The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures. Child Safeguarding: Behave towards children in a way which reflects the Code of Conduct and Safeguarding Policy. Health and Safety The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
I have read or someone has read for me the topics indicated above and I consider that I am qualified and I am

Interested candidates should request the following detailed terms of reference from Save the Children International, Rua de Tchamba Nº398, Maputo. The CV and the letter of motivation must be submitted in Portuguese and English to the electronic address: recrutamento.moz@savethechildren.org or left at the above mentioned address until July 23, 2019.

"We are an equal opportunity employer, we encourage the candidacy of women. Save the Children is committed to ensuring that all its employees and programs are absolutely safe for children.

We apply strict procedures to ensure that only suitable candidates to work with children are allowed to join our organization and all candidates will therefore be subject to this scrutiny. "

DISCLAIMER:

SAVE THE CHILDREN INTERNATIONAL DOES NOT CHARGE ANY KIND OF FEE AT WHICHEVER STAGE OF THE RECRUITMENT PROCESS AND DOESNOT ACT THROUGH RECRUITMENT AGENTS.

NB: Only the selected candidates will be contacted.