Mozambique: Evidence Technical and System Advisor Consultant

Overview

POPULATION SERVICES INTERNATIONAL (PSI) - MOZAMBIQUE

REQUEST FOR PROPOSALS

FOR THE PROVISION OF PROFESSIONAL SERVICES:

EVIDENCE TECHNICAL AND SYSTEM ADVISOR

REQUEST FOR PROPOSAL (RFP) NO. :1/PSIMOZ/2019 .

TO PROVIDE :Technical Services for PSI Evidence Team**

ISSUE DATE :22/01/2019

LAST DATE FOR RECEIPT OF

CLARIFICATION QUESTIONS BY PSI :28/01/2019

LAST DATE FOR RESPONSES BY PSI :31/01/2019

RFP CLOSING DATE AND PLACE . : 05/02/2019, by 11:59PM Mozambique Time

QUESTIONS MAY BE DELIVERED BY EMAIL TO: Nelson Huo, nhuo@psi.org.mz

Subject Line: Question RFP 1/PSIMOZ/2019

PROPOSALS MAY BE DELIVERED BY EMAIL TO: propostas@psi.org.mz

Subject Line: Submission RFP 1/PSIMOZ/2019

REQUEST FOR PROPOSAL CONTENTS

RFP No. 1/PSIMOZ/2019

Section Title

COVER PAGE

CONTENTS

PART 1 BIDDING INSTRUCTIONS AND PROCEDURES

PART 2 SCOPE OF WORK

PART 3 DRAFT CONSULTING AGREEMENT

PART 4 CONFIDENTIALITY/NON

DISCLOSURE AGREEMENT

PART 5 CONFLICT OF INTEREST FORM

PART I: BIDDING INSTRUCTIONS AND PROCEDURES

1.0 Introduction

PSI is a non-profit organization working to improve the health of poor and vulnerable people in developing countries. PSI has an annual budget of $500+ million, offices in 60+ countries, and 8,000+ employees. Country offices are supported by 200+ staff providing services in programmatic and administrative areas. Collectively this group is referred to as “Global Services”, though most staff are based in Washington, D.C. Global Services is divided into four “cones” which encompass over 20 departments. For further information on PSI's size, scope, structure, and strategy refer to www.psi.org.

2.0 Information

This Part I, Bidding Instructions and Procedures, will not form part of any resulting award or contract. It is intended solely for the information of prospective Bidders.

3.0 Bidding Costs

Bidders are under no obligation to prepare or submit bids in response to this RFP, and do so solely at their own risk and expense. PSI does not undertake to reimburse any costs incurred therefore.

4.0 Review of RFP

Bidders are solely responsible for the careful examination of all of the terms and conditions of this RFP and to comply fully therewith. Failure to do so will be at the Bidder's risk and expense.

5.0 Language

All documents submitted in response to this RFP, as well as all correspondence in connection with the RFP, shall be in the English language.

6.0 Clarifications

Inquiries concerning this RFP must be submitted in writing, to be received by the date shown on the Cover Page. Such inquiries shall be sent by email, directed to

Attention: Nelson Huo

Email: nhuo@psi.org.mz

PSI is under no obligation to consider or respond to questions that are not received by that date.

7.0 Bid Preparation

Bidders should submit their responses to this RFP to include:

1. Technical Proposal
2. Financial Proposal

A Technical Proposal

Your proposal should provide basic information about you and your relevant service offerings. It should have a section addressing each of the following areas:

• Your professional profile/qualifications/experience
• Approach
• Responsiveness to the Scope of Work (see Part 2)
• References

Responses should include the following information:

1. Profile

2. Describe Bidder's experience and areas of expertise an overall basis, both nationally and internationally (if appropriate)

3. Summarize Bidder's qualifications and experience with particular regard to the activities described in the scope of work

4. Provide a detailed track record of previous similar work undertaken

5. Approach

6. Describe Bidder's experience dealing with health indictors, tablet/mobile phone applications, data visualization, and using data for decision-making.

7. Describe Bidder's capability to review and improve evidence systems

8. Responsiveness:

9. Describe any current or past relationships Bidder may have with PSI, and if it is a potential conflict of interest. If there is a potential conflict of interest then please explain how this risk will be mitigated.

10. References:

11. Submit two (2) client references

12. Submit three (3) non-profit client references;

13. Provide any other information to demonstrate Bidder's capability in relation to the Scope of Work

B Financial Proposal

Bidders pricing should include the hourly/daily rate proposed, and the number of hours/days needed per month to achieve the deliverables in Part 2.

As part of the RFP process, PSI may be providing confidential information to bidders. Consequently, bidders must complete the attached Confidential/Non-disclosure Agreement (Part 4) to participate in this process. Signed Confidential/Non-Disclosure Agreements must be submitted with the proposal.

8.0 Bid Submission

All proposals must be in writing, in the English language, and manually signed and dated by an authorized employee of the Bidder. They may be emailed as shown on the RFQ cover page.

Proposals may not be altered, corrected or withdrawn after the Date of Receipt, except that PSI, at its sole discretion, may permit correction of arithmetic errors, transposition errors, or other clerical or minor mistakes, in cases in which PSI deems that both the mistake and the intended proposal can be established conclusively on the face of the proposal. Other than the mistakes listed in the previous sentence, no mistakes alleged by a Bidder after the Date of Receipt will be permitted to be corrected.

Proposals must be valid for at least ninety (90) days from the Date of Receipt.

9.0 Bid Evaluation

In evaluating the proposals, PSI will seek the best value for money rather than the lowest priced proposal. PSI will use a two-stage selection procedure:

• the first stage will evaluate the Technical Proposal.
• the second stage will evaluate the Cost Proposal for proposals that pass the Technical Proposal evaluation.

Only consultants who score at least 55 points on the technical evaluation, will proceed for Cost Proposal evaluation.

Specifically, the selection committee will evaluate each proposal upon the following criteria:

1. The skill, experience and training of the specified person who will be performing the services requested (50 points)
2. The prior experience and reputation of the Bidder in working with international NGO's similar to PSI (20 points)
3. Cost (30 points)

If at any time prior to award PSI deems there to be a need for a significant modification to the terms and conditions of this RFP, PSI will issue such a modification as a written RFP amendment to all competing bidders. No oral statement of any person shall in any manner be deemed to modify or otherwise affect any RFP term or condition, and no bidder shall rely on any such statement. Such amendments are the exclusive method for this purpose.

PSI is not bound to accept the lowest or any proposal and reserves the right to accept any proposal in whole or in part and to reject any or all proposals.

PSI shall not be legally bound by any award notice issued for this RFP until a contract is duly signed and executed with the winning Bidder.

Any resulting contract will be subject to the terms and conditions contained in the Consulting Services Agreement at Part 3 to this RFP.

Responsibilities

PART 2: RFP SCOPE OF WORK

Evidence Technical and System Advisor

The Evidence Technical and System Advisor's role is to provide technical support and strengthen the PSI/Mozambique Evidence Team in order to ensure PSI Mozambique achieves its strategies and goals including providing support on collaboration across the evidence function from global, regional to national level.

The Evidence Technical and System Advisor will be responsible on assessing systems and activities presented below and ensure that are widely implemented and are contributing to increase data use, data quality and evidence-based-decision making. Conduct a systematic review of similar system used by other organizations.

The Evidence Technical and System Advisor is expected to fulfil the following duties:

Develop capacity

1. Build capacity among Mozambique evidence and programmatic country team on Family Planning Indicators, measurement approaches, family planning best practices and use of research finding and routine data for decision making.

Research

1. Provide support on design, leading and implement the PSI/Mozambique research agenda
2. Lead on collaborative research projects with partners and manage key research partnership
3. Evaluate the effectiveness of PSI interventions including developing and testing conceptual frameworks and theories of change, and assessing impact of PSI/Mozambique interventions;
4. Synthetize external and internal evidence on effectiveness of interventions in FP area, identify gaps in the evidence base and advocate for research that fills the gaps
5. Leading and facilitating knowledge and management to share and learn internal and externally and pursue external opportunities to present at conferences and publish manuscripts.

Systems

1. Nurse tablet - In collaboration with PSI Mozambique Evidence Team evaluate the nurse tablet project usability, provide support and advises on improvements and implementation;
2. Connecting with Sara – How the system can be improved to be used effectively
3. Power BI – Ensure that the system is organized and fully used for evidence-based decision-making within management and field teams.
4. Data Quality Audit – Provide support and coordination between Evidence Team and Program Managers to ensure that the results are used to improve data quality.

Learning

1. Provide support on the Implementation of PSI Mozambique learning agenda by refining tools and systems related to learning around implementation of the Human Centered Design (HCD) process,
2. Document key process learnings and use case studies, contribute to external learning documents and help with preparation and implementation of learning events

Evidence uses

1. Strengthen the PSI Mozambique evidence and program teams aligning with global initiative on data use.
2. Ensure that the management process is supported to encourage the use of data.

PSI Mozambique seeks applicants with the following qualifications;

• Experience in research, monitoring evaluation and learning in public health programs, preferably maternal, reproductive and child health and family planning.
• High level of written and verbal communication for variety of audiences including case studies, concept notes, presentations and webinars
• Adaptive and flexible in approaches to work, comfortable with changing approach based on the evidence of what works

Information Technology Skills;

• Background in managing projects that are reliant on Information Systems
• Able to define, and explain the technical aspects related to the project
• Familiar with tech gadgets, and can describe the benefits of using a tablet and mobile phone technology
• Understands the use of Electronic learning platforms

Aside from these skills, the Evidence and System Technical Advisor should possess the traditional project management skills, and show experience working in M&E and Research.

Project Management Skills;

• Ability to integrate into client environment to effectively work with the project team, and build positive professional relationships with clients and associates
• Time management - ability to organize and plan the time spent on activities throughout the project lifecycle to improve effectiveness and productivity
• Ensure alignment on project goals and deliverables.
• Manage projects and related specific activities within given constraints of time, budget and quality.
• Allocate work among team members and provide guidance regularly
• Provide advice or suggestions for improvement according to objectives
• Conduct situational and data analysis to identify and understand problems or issues that may arise
• Evaluate the situation periodically and adjust when needed**Qualifications**

Click here view parts 3,4,5 and the full RFP

PI107226858

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