Mozambique: Awards & Finance Manager STAR- G MPT VG 010 2018

TITLE:AWARDS AND FINANCE MANAGER

TEAM/PROGRAMME: Mozambique Country Office Awards Team

LOCATION:- Mozambique Country Office - Maputo (National Position)

GRADE: 3

CONTRACT LENGTH:

Child Safeguarding:

Level 3 - The role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

To provide timely and reliable financial information and analysis that leads to effective decision making; Develop budgets, cash management, forecasting, donor funding, documentation, and financial reporting ensuring compliance with the Finance Manual policies.

SCOPE OF ROLE:

Reports to: Awards Director

Staff directly reporting to this post: None

Direct:

Indirect :

Budget Responsibilities:

Role Dimensions: Save the Children works on five programmatic sectors in three regions in Mozambique with a current staff complement of approximately 550, and communicates internally and externally with different stakeholdres and donors.

MAIN RESPONSIBILITIES

Financial Accountability:

· Provide a high standard of financial accounting in emergency programmes, ensuring compliance to local statutory law and SC accounting policies.

· Ensure compliance to SCIMOZ accounting systems, policies, internal controls and procedures for the collection of accurate, complete and timely financial data (e.g.: budgets, forecasts, expenditure, commitments, payroll, and delegation of authority).

· Manage the cash flow to ensure timely and secure transfer of funds to meet programme needs, liaising with local bankers as required.

· Provide the necessary checks and balances to ensure that money is spent effectively, efficiently and in line with donor requirements.

Financial Planning:

· Support budget holders to produce quality budgeting information.

· Ensure all relevant stakeholders are involved in the budgeting process.

· Prepare management reports for budget holders to monitor budgets on a regular and timely basis.

· Provide advice/training to budget holders on budget management and phasing.

Awards Management:

· Prepare donor financial reports and proposal budgets.

· Ensure all donor requirements are complied with and that proposals and reports are submitted on time.

· Advise on how to best to utilise a programme’s funding portfolio.

· Build and maintain relationships with the local representatives of donor organisations and finance staff of similar organisations.

Control & Supervision:

· Take appropriate steps to minimise the risk of fraud or theft.

· Ensure the security of all cash and assets (e.g.: regular cash and bank reconciliation, fixed asset and inventory physical checks).

· Work in close collaboration with other members of COSACA and SCIMOZ team on all aspects of the emergency response as required.

· Make regular visits to project field offices to review field operations and ensure compliance with financial policies and procedures. Provide training to field staff when necessary; Carry out inductions and staff trainings for finance procedures, donor requirements etc.

· Ensure that SC’s commitment to improving quality and accountability in humanitarian work is upheld, through reference to the Sphere Project Humanitarian Charter and Minimum Standards, the NGO Code of Conduct, and other relevant tools.

· Work with internal and external auditors as necessary.

General:

· Deliver high quality results in line with the agreed ToR and develop effective relationships with country programme staff.

· Comply with all relevant SC policies and procedures with respect to child protection, health and safety, equal opportunities and other relevant policies and procedures.

In case of emergency

• Promote children rights, contributing for children wellness and protection during emergencies, guided by the humanitarian principles and the Save the Children code of conduct
• Be prepared to support Save the Children interventions in response to emergencies and able to be allocated in any province in the country;
• Develop any activity requested by line managers

Child Safeguarding

• Ensure that children’s activities are safe for children and that all steps are taken to ensure their meaningful and safe participation.

· Ensure that all SCI contractors and processes are safe for children and apply safe programming approach

· Apply child safeguarding standards to Partners, Contractors and Sub Grantees

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

· Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

· Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

· Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same

· Widely shares their personal vision for Save the Children, engages and motivates others

· Future orientated, thinks strategically

Collaboration:

· Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters

· Values diversity, sees it as a source of competitive strength

· Approachable, good listener, easy to talk to

Creativity:

· Develops and encourages new and innovative solutions

· Willing to take disciplined risks

Integrity:

· Honest, encourages openness and transparency

QUALIFICATIONS

· Qualified professional accountant in a recognized global body, e.g. ACA, ACCA or CIMA (practical experience equivalent will be considered) with substantial post qualification accounting experience

EXPERIENCE AND SKILLS

Essential

· Experience of and well developed skills in staff management, supervision and capacity building

· Proven track record of supporting a senior management team, and providing strategic support across multiple sectors and/or regions

· Knowledge of the requirements of DFID and other major emergency donors and experience in budgeting and reporting to donors.

· Good attention to detail and analytical skills

· Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).

· Cultural awareness and ability to build relationships quickly with a wide variety of people

· Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure

· Excellent planning, management and coordination skills, with the ability to organise a workload comprised of varying and changing tasks and responsibilities

· Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams

Desireable

· Experience with any Save the Children financial systems and overseas accounting software (including SUN, PSF, Agresso)

· Significant experience with NGOs in an international emergency environment

· Fluent in English and Portuguese

· Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

Behave towards children in a way which reflects the Code of Conduct and Safeguarding Policy.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

The applicants concerned should request the more detailed reference terms at the following address. Save the Children International, Rua de Tchamba No. 398, Maputo or via Email: Recrutamento.moz@savethechildren.org. Applications may be submitted with the letter of motivation (in Portuguese and English) to the email address or left at the address mentioned above until August 5^th ,2018.

"We are an equal opportunity employer, we encourage women's candidacy." Save the children commits to ensuring that all your workers and programs are absolutely safe for children.

We apply strict procedures to ensure that only suitable candidates for working with children are permitted to join our organization and all candidates will therefore be subjected to this scrutiny. "

NB: Only selected candidates will be contacted.