Country: Ethiopia
Closing date: 08 Oct 2015
HelpAge International (HelpAge) is a global network of not-for-profit organisations with a vision of a world where older people fulfil their potential to lead active, dignified, healthy and secure lives.
As the Finance & Operational Support Services Manager, the incumbent will be responsible for planning, implementing, managing, and controlling all of HelpAge’s country financial and operational services related functions. S/he will provide leadership, coordination and problem-solving support to the organization’s core functions including Finance, Accounting and Operational support facilities.
In this role, s/he will work as member of the Senior Management Team to develop and implement strategies that align with the organization’s Strategic Plan and relate to financial management, budget management, internal control, and financial forecasting and planning. S/he will also assess performance against both the approved annual Office Development Plan (ODP) and the Strategic Plan.
Key Duties and Responsibilities
- Strategic and General Operational Support Management
o Accountable to develop and implement operating strategies in the area of Finance, Accounting and Office Management in order to establish the country office as a transparent and financially healthy organization.
o Accountable to develop , orient and enforce tools and systems to provide financial and operational information and make actionable recommendations on both strategy and operations.
o Accountable to develop and implement budgetary planning and management in alignment with annual country plan.
o To be a member of SMT and provide required support in the area of financial decision, planning initiatives through financial and management information analyses, reports, and recommendations.
o Train the Finance and Operational Support Unit and other staff across the organization to raising awareness and knowledge of financial management matters.
2.0 Accounting, Financial Report, Financial Planning and Analysis
2.1 Accounting and Financial Report
o Oversee accounting systems to ensure financial data are recorded/ maintained in accordance with generally accepted accounting principle (GAAP), international accounting standard (IAS) and auditing standards.
o Oversee book close process and the production of monthly and year end internal and external financial reports to ensure timeliness, accuracy and in line with HelpAge International financial guidelines and procedures.
o Coordination with Regional Finance Manager and London Finance Team in ensuring integrated financial and accounting system to be properly implemented and maintained.
o Oversee and coordinate activities of independent auditors ensuring all audit issues are resolved, and all compliance issues are met, and the preparation of the annual financial statements is in accordance with HAI and International Accounting Standard.
o Coordination with Regional Finance Manager and London Finance Team to ensure that legal and regulatory compliance regarding all financial matters are met.
2.2 Financial Planning and Analysis
o Responsible to develop and implement financial forecasting model, analysis and related reports ensuring timeliness, adequate of consolidated financial position, both actual and forecasting to enable SMT to make sound business decision.
o Responsible of financial planning process to in line with annual plan and compliance with HelpAge time line, procedures and requirements.
o Coordinate financial planning process and to provide required technical assistance across the country office in developing budgetary during planning processes.
o Review and co-ordinate of country budgets forecast/planning/projection, both income and expenditures.
o Oversee and review financial projection and the completion of HelpAge Financial Pack ensuring completeness, timeliness, accuracy and to be in line with HelpAge procedures and requirements.
2.3 Budget Management and Planning
o Lead and organize annual budget process.
o Draw up guideline and recommendation on annual budget setting up.
o Lead and organize budget management process around budget tracking, budget analysis across and budget reallocation across organization on a quarterly basis.
o Oversee budget consolidation and budget status report ensuring HelpAge funds are properly utilized accordingly to the approved budget.
o Oversee cash management and forecasting process to ensure adequate cash to meet all operations requirements.
2.4 Internal Control
o Accountable to develop financial policies and procedures consistent with moral and ethical organizational principles, in line with HelpAge guidelines and in consultation with SMT, in order to ensure responsible and contribute to the effective use of resources.
o Accountable to develop program to ensure adequate financial systems and controls are in place and the financial procedures and policies are being followed.
2.5 Operational Support Services
o Oversee office management and provision of office facilities and operational services to support smooth operations with internationally and professionally working atmosphere.
o Oversee implementation and enforcement of HelpAge policy within the country office.
o Oversee asset management and insurance procedures.
o Ensure legal and regulatory compliance regarding all office operations matter.
2.6 People Management
o Lead, motivate, and manage staff in the unit of Finance and Accounting, and Operational Support Services Management to ensure the effective performance of the units in line with unit’s and HelpAge country mission and to achieve unit and HelpAge objectives through staff coaching, mentoring and performance management.
o Accountable to develop or revise HR strategies by determining staff career path, accountabilities and training requirement.
o Accountable to implement staff recruitment, selection, orientation, training, coaching, counseling, mentoring, performance evaluation, disciplinary, and problem solving.
3.0 Educational Background & Fundamental Qualifications
- Master’s degree or BA degree in Accounting, Finance or Business from government accredited universities
- At least 15 years of experience in Finance and Accounting functions preferably with 5 years in managerial position for BA holders; or at least 12 years of experiences for MA in the INGOs circle.
- Possess a strategic approach, sound business judgment, and an entrepreneurial mindset developed through working with local partners and government stakeholders
- Experience in managing systems
Functional Skills
- Knowledge and/or experience in financial analysis and reporting
- Knowledge and/or experience in procurement management
- Knowledge and/or experience in human resources and capacity building of staff/ partners
- Knowledge and/or experience in risk management tools and methodologies
- Strong skills in written and spoken English (required) and another local language (desired)
How to apply:
Application Procedure
Interested candidates are requested to submit their application to: hr.eth@helpage.org
The applicant Nationality must be Ethiopian
We are interested in how your skills, knowledge and experience show your ability to carry out the duties and responsibilities of the position. Please send:
- Current CV (not more than 4 pages) including three (3) professional referees
- One page - cover letter highlighting job knowledge, qualification and experience
The selection panel as the basis for short listing will assess your CV. Please do not include copies of transcript, academic qualification or reference letters at this stage.
Women meeting the minimum qualification and experience are encouraged to apply.