Country: Ethiopia
Closing date: 13 Apr 2018
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
How can you make a difference?
Under the general supervision of the Regional Program Officer, , the Administrative Assistant performs administrative support functions, which may include supervision of clerical and administrative staff engaged in fields of work, such as personnel, finance, registry, supply and transportation, as indicated by the requirements and structure of the organization.
Under general supervision, performs a variety of information gathering, monitoring, technical and administrative services of moderate scope and difficulty, in support of programme activities.
Duties and Responsibilities
Performs personnel work, including interpretation and processing of entitlements, issuance of contracts and maintenance of various personnel records and files.
Scrutinizes plans of operations, exchanges of letters and takes appropriate follow-up action. Assists in the administrative process of government requests for assistance.
Collects information and assists in conduct of surveys on local cost of living, daily subsistence allowance criteria, local salaries for office and servicing staff, housing rentals.
Briefs international personnel on general administrative matters relating to visas, licenses, security; provides advice and ensures administrative support, as required.
Advises and assists other staff in the area of office management. Arranges for and/or attends meetings on day-to-day administrative matters; participates in discussions of new or revised procedures and practices; interprets and assesses the impact of changes; and makes recommendations for follow-up actions.
Prepares, on own initiative, correspondence, reports, evaluations and justifications, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility.
Assists in the preparation of office budgets applicable to staff and servicing costs, and maintains necessary budgetary control records.
In addition to general administration responsibilities, may also supervise directly or indirectly, activities concerned with office and grounds maintenance, security, transport and similar services.
Requisitions office supplies and equipment locally and abroad, and arranges for control of distribution and maintenance of appropriate inventory records
Provides interpretation of administrative rules, regulations and procedures.
Performs other duties, as required.
To qualify as an advocate for every child you will have…
Completion of secondary education, preferably supplemented by technical or university courses in a field related to the work of the organization.
Three to four years general secretarial, administrative work, which should include a good knowledge of standard secretarial practices and procedures.
Very good knowledge of the local language and one working languages of the organization.
For every Child, you demonstrate…
UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
The technical competencies required for this post are….
View our competency framework at
http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
Remarks:
Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
How to apply:
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=511967