Ethiopia: Supply Chain Assistant-Procrument

Position Overview

Reporting to Filed Manager and technically to Supply Chain Manager, the Supply chain Assistant-Procurement is responsible for ensuring the overall supply chain activities on procurement, guards supervision and utility and communication management in Jinka SO. The supply chain assistant-Procurement must be proactive on delivering the necessary tasks as required.

Detailed Responsibilities:

The essential functions of this position include, but are not limited to:

Responsibility 1: Procurement processing

v Processes all PRs directed within the lead time

v Checks accuracy of all received quarterly PRs

v Ensures proper PRs on online BVA entry

v Ensures Proper preparation of RFQ and fair distribution of RFQ to suppliers

v Ensures proper preparation of Purchase orders

v Ensures proper and accurate preparation of Payment requests

v Ensures that suppliers are ATC cleared before payment is effected

v Keeps record of ATC cleared suppliers properly

v Ensures that all suppliers working with the satellite office are ATC cleared on annual basis

v Ensures that weekly procurement update is sent to all staff consistently

Responsibility 2: Record keeping

v Ensures proper documentation of all procurement documents

v Maintains completed PRs’ files per grant

v Ensures safety of Procurement files and contract documents.

Responsibility 3: Reporting

v Prepares PR matrix report on monthly basis

v Prepares commitment reports on monthly basis

v Prepares cash projection on monthly basis

Responsibility4: Utility and Communication bill payments

v Monitor, track and ensure utility and communication bills are settled in accordance to set schedules in a timely manner.

Responsibility5: Staff management

v Preparation of guards’ objective setting for new and existing staff

v Preparation and submission of midterm and annual performance objective of guards.

v Prepare guards’ time sheet preparation and submission to HR on timely manner.

v Prepare guards’ shift schedule.

v Closely follow the procurement guards uniform

v Closely follow guards leave plan

Responsibility 5: Sharing other supply chain related assignments with other supply chain staff

v Accomplishes other duties as assigned by the Supply chain Manager and Filed Manager

Cooperates with other supply chain staff related to field supply chain activities

Requirements

• Diploma/degree in Supplies Management, Purchasing Management, Business Management, Commerce, Accounting and related discipline from recognized college.
• Minimum of three years relevant experience for Diploma and one year relevant experience for degree
• Very good knowledge and experience in Microsoft Word and Excel software application.
• Must have good command of both spoken and written English and Amharic.
• Proven Ability to handle workloads and to work under pressure.
• Give attention to details
• NGO experience is plus
• Adaptability: working in a multi-cultural environment.
• Excellent representational skills

How to apply:**

· Please send your CV, application letter and copies of credentials to the following address: IRC, P.O.BOX 1320, and Hawassa.

· Please include 3 references from current and former employers.

· Applications will not be returned. IRC discourages phone calls or personal visits.

· Only applicants meeting the minimum qualification will be short listed and contacted.

Your application letter/cover letter must include the following information.

· Name of the position you have applied for

· Date of application

· Summary of your qualifications and experience

· Motivation/objective of why you have applied for the job

· Permanent Address and present address (if different form permanent) and telephone number

· Disclose any family relationships with existing IRC employees.

Are any of your relatives employed by International Rescue committee (IRC)?

If answer is “yes”, give the following information:

YES NO

NAME

Relationship

Position

Office/field office

Recruiter of the position Hawassa HR/Admin

IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.