Mozambique: Country Administrator - Mozambique

General duties:

The Country Administrator will be responsible for the administrative management of the office in Pemba (Mozambique) and will have to ensure uniformity of administrative procedures in accordance with the requirements of the donor and the organization, supporting the headquarters in Milan during reporting phase of projects. She/He will be responsible of planning and managing all the administrative tasks of the office in Pemba: accounting, purchasing procedures, management of funds and bank accounts. She/He will also hold the task of supervising the local staff, together with the Country Coordinator.

Specific skills:**

Coordination of the "Administration and Logistics" department of Istituto Oikos in Mozambique and in particular:

1) Economic and financial management of projects

­ Supports Project Managers and Country Coordinator in ensuring that the financial resources made available by the projects are spent in accordance with the project budget and following the donors’ procedures;

­ Manages the internal accounting system (DESY) ensuring the correct allocation of costs, based on the project budget.

­ Collaborates with the Country Coordinator to analyse and plan project costs in order to ensure the local office financial sustainability.

­ Keeps a correct and comprehensive record of administrative documentation, recorded in accordance with the regulations and administrative procedures of the leading donors (MAE and EU) and according to the internal procedures of Oikos;

­ Ensures a correct management of funds and bank accounts, sending to the headquarters in Milan the monthly closing and periodic reconciliations;

­ Collaborates with Country Coordinator for requesting transfer of funds from Istituto Oikos to Oikos Mozambique, based on expenditure estimates for each single project;

­ Ensures periodic shipping of project documentation to Milan headquarters and supports the administrative staff in scanning and storing administrative documentation

­ Collaborates with project managers in managing their prima nota;

­ Takes care of the preparation of contracts with local suppliers;

­ Supports the Country Coordinator and the Desk in the preparation of specific Collaboration Agreements (MoU’s) with local partners;

­ Supervises the accounting staff of Pemba and of the other dislocated offices in the management of accounting.

1) Staff management

• Takes care of contracts of local staff;

• Responsibility for the administrative management of the local staff contracts in coordination with Project Managers during the following phases: negotiation, definition of salary level, efficiency and productivity evaluation, termination of contracts, additional benefits.

2) Logistics

• Manages and supervises, in collaboration with the Logistician, the procurement of services, materials and works, in compliance with the regulations of the major donors (correct procedure, forms, collection of authorizations necessary for purchase);

• Preparation, updating and management of the inventories according to the internal Oikos procedures;

• Collaborates with the Logistician for the supervision of the warehouse and of the stock of materials and equipment.

Skills and abilities required:

­ Degree in economics, administration management or related fields;

­ Master in Management of social enterprises, non-profit organizations and cooperatives will be considered as an added value;

­ At least five years’ work experience in a similar sector in developing countries. Past experiences in Africa and specifically in Mozambique will be a preferential title;

­ In-depth knowledge of the reporting procedures of the major institutional donors (need of familiarity with EU and MAE);

­ Experience in management of development projects funded by EU and MAE;

­ Knowledge of procurement procedures required by the EU and MAE guidelines;

­ Experience / knowledge of NGOs’ procedures;

­ Good computer skills (Office, Internet, Skype) and autonomy in the management of accounting software;

­ Good ability to produce reports;

­ Good interpersonal skills and teamwork;

­ Good fluency in English, good knowledge of Portuguese will be considered an added value.

Duration:** 12 months (renewable), with a 3-months trial period.

Location: Pemba (Istituto Oikos headquarters in Mozambique) with frequent trips to Ibo (main area of intervention), Cabo Delgado Province, Northen Mozambique**

Salary: to be defined according to qualifications and working experience.

Interested candidates can send a letter of motivation (1 page max) and CV with authorization to process personal data according to Legislative Decree 196/2003, to:

selezione@istituto-oikos.org, indicating in the subject the reference: AM / MZ / 18

Deadline: 31 January 2018

Selection respects the principle of equal opportunities (Law 903/77).