Ethiopia: Ethiopia Country Administration Officer

Country: Ethiopia

Place of employment: The working place will be VIS Office in Addis Abeba

Deadline for applications: 8 January 2018

Start: immediate

Duration: 24 months availability, first contract for 12 months, renewable at the end of the first 12 months.

Logistics conditions: 1 round trip, lodging at VIS expatriate staff house

Objectives:

The ADM will have the following functions:

• Guarantee the correct, transparent and effective administrative/financial management of VIS interventions in Palestine;

• Guarantee the efficient management of the Office from an administrative and logistic point of view and of the administrative management of the expatriate and local human resources.

  Activities to be implemented:

• Contribute to the operation and financial planning of the country based on the indications received and of the programmes already implemented/planned;

• Elaboration of project financial plans, collection of eventual quotations for purchases and in loco valorisations;

• Preparation of administrative documentation and information upon approval of in loco interventions;

• Definition and elaboration of the financial plan for each intervention and country financial plan;

• Contribution to the formulation of the sending requests;

• Management of in loco expatriate staff expenditures charge according to budget lines;

• Supervision of management of local staff contracts, pay slips, payments, etc.;

• Update and control of PN loco through the peripheral management, transmission of bank account balances and cash balances, reconciliation;

• Periodical transmission of PN loco and accounting-administrative documentation;

• Preparation and carrying out procedures foreseen for purchases and works (quotations, tenders, commitment, etc.);

• Elaboration and preparation of intermediate and final financial reports. In case of in loco donors, management of the reports with auditor, presentation of financial report and transmission of integrations and changes requested by the donor.

  Requirements

• Degree in economic sciences or similar

• Good knowledge of English and Italian languages

• Knowledge of EU and Italian Foreign Ministry procedures

• Knowledge of Windows, good knowledge of Office tools, especially Excel, and knowledge of project financial management procedures

• Experience of at least 3 years as administrative manage in developing countries

• Experience in Etiopia

• Supervision and overall understanding of economic-financial aspects capacity;

• Coordination and supervision of local staff in line with the legal requirements of the hosting country capacity;

• Capacity of training local staff through learning-by-doing (training on the job);

• High diplomatic and sharing capacities with the religious counterparts;

• Reliability and scrupolosity

• Management of unexpected occurrences and aptitude to problem solving

  Preferential requirements:**

• Post-graduate specialization in development co-operation

• Experience as financial manager in projects co-funded by the Italian Foreign Ministry and/or EU

• Experience in human resources training

• Complete sharing of the Salesian missionary spirit and capacity of collaborating with the religious counterparts

Submitting applications: please send CV with cover letter to: selezione@volint.it, Re. ADM Ethiopia

Only profiles in line with vacancy will be contacted.