Mozambique: Deputy Chief of Party, Operations

The Deputy Chief of Party, Operations will provide financial and administrative management for an anticipated USAID-funded HIV contract in Mozambique. This large project estimated between $350-400 million aims to support the Government of Mozambique’s (GRM) achievement of HIV/AIDS epidemic control by 2020 in provinces where USAID is the primary clinical support partner. The project will operate over a 5-9 year period. The Deputy Chief of Party, Operations will provide financial and administrative management, overseeing all financial, contractual, information technology, human resources, and procurement aspects for the anticipated project. S/he will ensure that the financial reports are compatible with standard accounting practices and follow Jhpiego and USAID rules and regulations. This position is contingent upon award from USAID. Mozambican nationals are strongly encouraged to apply. The position is based in Beira, Mozambique.

Responsibilities:

• Ensure accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and USAID’s rules and regulations, and terms and conditions of the award
• Oversee day-to-day coordination of financial activities ensuring cost efficiency at the Project Head Quarters and sub-offices
• Maintain and administer an on-site financial accounting and bookkeeping system (QuickBooks) required to assure the integrity and effective performance of financial operations and prepare monthly reports
• Oversee the management of all sub-grants, ensuring compliance and reporting of sub-awardees, and building their capacity as needed. This will include sub-grants to government bodies in Mozambique at provincial, district, and facility levels, as well as sub-grants to local community organizations
• Ensure that Jhpiego human resources and administrative procedures are in place for the project
• Manage project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, district office start-up, operation systems, policies and procedures, consultant payments
• Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with USAID, Johns Hopkins University, and Jhpiego procedures and policies
• Lead the development, monitoring, and review of project budgets; review monthly financial analysis and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required
• Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management and maintenance of office inventory
• Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits
• Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
• Contribute to developing work plans and annual budgets for project activities and local office costs
• Ensure that USAID’s resources are appropriately directed to project priorities and are in line with project work plans
• Provide financial reports, including pipeline analysis, quarterly project reports, as requested by the donor
• Mentor, support, supervise and manage a team of highly qualified staff and align their efforts in concert with project goals to ensure rapid and sustainable results
• Ensure that Jhpiego human resources and administrative procedures are in place for the project and staff are in compliance. These include time keeping, tracking of leave, sick days, absence, personnel employment records, and other human resources actions

Required Qualifications:

• Master’s Degree in Public or Business Administration, Finance, or related field. (A track record of 10 years of experience managing grants or contracts of a similar scope of work and budget may be substituted for a Master’s Degree.)
• At least 8 years of experience managing grants or contracts for private sector, universities, international NGOs or other organization with similar scopes of work
• Experience and knowledge in fiscally managing all aspects of at least one large multi-million US dollar contract funded by an international donor
• Demonstrated skills in organizing, tracking and monitoring resources and establishing priorities
• Experience providing financial planning and management, human resources and procurement for projects in Mozambique
• Previous direct supervisory experience of professional and support staff
• Knowledge of US government cost principles, including USAID regulations, GAAP accounting rules and grants contract management
• Subcontract or sub agreement financial management experience
• Knowledge of financing mechanisms - contracts and grants and their relevant terms and conditions
• Experience developing and/or implementing finance and accounting policies, procedures and systems
• Excellent verbal, written, interpersonal, and presentation skills in English and Portuguese
• Experience hiring and supervising personnel
• Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with USAID, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector
• Ability to coach, mentor and develop financial and administrative capacity of project staff
• In depth knowledge financial software applications, databases and spreadsheets, including QuickBooks Enterprise, and Microsoft Office
• Ability to travel nationally and internationally 30% of time

Please apply at www.jobs-jhpiego.icims.com

Applicants must submit a single document for upload to include: cover letter, resume, references, and salary history.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer