Ethiopia: Grants Management Coordinator

POSITION DESCRIPTION

Title: Grants Management Coordinator

Location: Addis Ababa

Contract duration: 12 months

Posting date: January 3, 2017

INTRODUCTION

The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organization founded in 1956 that works in more than 30 countries throughout the world, including Ethiopia. DRC fulfills its mandate by providing direct assistance to conflict-affected populations, including refugees, internally displaced people and host communities. Under its mandate, the organization focuses on emergency humanitarian response, rehabilitation and post-conflict recovery.

DRC commenced work in Ethiopia in 2009 and currently provides expertise in shelter, WASH, livelihoods, protection and migration in the Gambella, Somali and Tigray regions of the country, as well as in Djibouti. Activities implemented by DRC are funded by money raised from the Danish public and by project grants from the Danish government and other bilateral and multi-lateral donors.

DRC Ethiopia supports field offices in several locations - three in Djibouti (Djibouti Ville, Ali Sabieh and Obock) and five in Ethiopia (Dolo Ado, Jijiga, Shire, Gambella town and Dimma). The last two years have seen significant growth in programme size that is requiring increased monitoring for quality of implementation, reporting, and further programme development to sustain strategic growth.

POSITION’S OVERALL OBJECTIVES

The Grants Management Coordinator is a key position supporting the Ethiopia and Djibouti programmes. The position will focus on the development of high quality funding proposals, compliance with donor and internal DRC rules and regulations, donor reporting, information management and grants management capacity-building efforts.

Djibouti country program. Furthermore, the Project Officer will be required to provide regular support and guidance to project cycle management, proposal development and program strategy and will assist in advising and supporting field teams to ensure the successful implementation of all migration, protection and solutions-related activities.

RESPONSIBILITIES AND TASKS

Grant Management & Reporting

• Oversee and refine grants and contract management systems and processes;
• Update, streamline, and disseminate grants management tools and resources;
• Develop and maintain up-to-date and in-depth knowledge of donor and government policies and support implementing teams to ensure full compliance;
• Draft, review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding;
• Organize and facilitate grant opening, review, and closing meetings;
• Lead donor reporting processes by coordinating, compiling, editing and providing feedback to ensure the development of high-quality narratives and timely submissions;

Maintain and update DRC’s online Grants Management System (GMS) platforms.

Proposal Development

• Support the Head of Programmes to plan and coordinate the development of high-quality project proposals, including narratives, budgets, budget narratives, work plans, staffing lists and other required annexes;
• Conduct regular donor mapping exercises and support the Head of Programmes in identifying new funding opportunities in line with the country programme’s strategy;

External Relations

• Prepare necessary documentation, such as reports, presentations and organizational documentation, to share with DRC stakeholders, including briefings for DRC staff and external entities requesting information on DRC’s Ethiopia and Djibouti programmes.
• Liaise with relevant Ethiopian and Djiboutian government agencies, including, but not limited to ARRA, ONARS, BoFED, Charities, MoLSA, and MOFA;
• Serve as the primary focal point for donors and partners on all grants related issues;

Others

• Support the Head of Programmes in the organization, coordination and facilitation of quarterly and annual programme and strategy meetings;
• Line manage assigned staff;
• Assume other responsibilities as directed by the Head of Programmes.

Required:

• Master’s degree in a relevant field and at least 5- 8 years of relevant work experience with an NGO;
• Excellent English writing and communications skills;
• Experience in writing high quality proposals for large donors, such as DFID, EU, ECHO, USAID, OFDA, UNHCR and other UN agencies;
• Knowledge of donor rules and regulations;
• Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment
• Ability to work effectively and efficiently both independently and in teams;

Desirable

• This position is based in Addis Ababa, but will be expected to engage in frequent travel to field offices. The selected candidate, therefore, must be willing to adhere to all security precautions and must be able to exercise a large degree of common sense and personal discipline.
• Only Ethiopian nationals need apply;
• French language skills are an added advantage.

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application form on www.drc.dk under Vacancies.

Please forward the application and CV, in English through the online application on www.drc.dk under vacancies no later than January 18, 2017.

For general information about the Danish Refugee Council, please consult www.drc.dk.

We encourage all qualified candidates to apply. DRC considers all applicants based on merit. It is DRC policy to recruit, hire, train and promote individuals, as well as administer any and all personnel actions, without regard to gender, race, national, clan or tribal origin, religion, age, sex, origin or ancestry, marital status, social status, sexual orientation, or status as a qualified disabled individual.